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Event Assistant Level 3

An Events Assistant Apprenticeship supports employers to develop skilled professionals who can plan and deliver successful events, from corporate conferences and training to festivals and large-scale public events. Suitable for event, administration, communications, and operational teams across all types of organisations. An Event Assistant is an entry level position, typically working within a team of people in an events company or within the events department of a larger organisation.

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5.0
+ EPA
Apprenticeship Achievement Rate

Course Overview

The Event Assistant Level 3 apprenticeship is ideal for learners who are starting out in the events industry or supporting events as part of their role. Throughout the programme, learners develop the knowledge, skills and confidence needed to help plan, organise and deliver successful events, while supporting event planners, project managers, colleagues, suppliers and clients. 

Learners explore areas such as event planning, venue research, logistics, delegate support, supplier coordination, event technology, client communication, project administration, budgeting, health and safety, regulations and onsite event delivery. The programme helps learners understand how different elements of an event come together, from responding to briefs and gathering information through to supporting delivery on the day and helping with follow-up activity. 

Everything taught is designed to be applied directly in the workplace, enabling learners to contribute to real events, manage tasks effectively, communicate professionally with stakeholders and support smooth event delivery. The apprenticeship provides a strong foundation for learners who want to build a career in events and progress into roles such as event coordinator, event planner, project assistant or wider marketing, sales and communications roles. 

13 months + EPA

Once an apprentice has completed their apprenticeship, they will be ‘signed off’ by their employer/ provider as ready for end-point assessment of their knowledge and practical capabilities. In most cases, the assessment will be graded and must show the apprentice is fully competent and productive in the occupation.

End Point Assessment consists of:

  • Completion of a event project
  • Professional discussion underpinned by a portfolio of evidence

Fully funded through the Apprenticeship Levy or 95% government-funded for eligible employers, with minimal contribution required.

Candidates should already be working within a project or event related role with direct opportunity to develop and apply event and planning skills within their job role. Employers may also provide additional entry criteria.

Learners aged 18 who do not have exemptions will still be required to achieve Level 2 Functional Skills.

Learners over 19 will have the option to either opt in or out of Functional Skills training and examinations. For those who choose to opt out, Fareport remains committed to supporting all learners in developing their literacy and numeracy skills by embedding these essential topics within the curriculum and assessments of the apprenticeship.

To be eligible for an Apprenticeship you (or the apprentice) must:

  • Be living and working in England
  • Be 16 years old or above
  • Have the legal right to work in the UK
  • Have maintained UK residency for the last 3 years
  • Be employed in a real job; they may be an existing employee or a new hire
  • Work towards achieving an approved apprenticeship standard or framework
  • Work at least 30 hours a week
  • Be able to commit to the apprenticeship and its requirements
  • Not hold a prior qualification at the same or higher level in the same subject area
  • Not undertake or benefit from DfE funding during their apprenticeship programme, including Student Loans.
  • Have apprenticeship training and employment that lasts at least 12 months.
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Knowledge, Skills & Behaviours

Knowledge (K) – The theoretical understanding an apprentice needs to perform their role effectively. This includes industry-specific principles, regulations, and best practices.

  • How an event moves through its lifecycle from research and planning to delivery and evaluation.
  • The respective roles of different functions: logistics, production, creative and design in event management; what each area is responsible for and how they contribute to the successful delivery of an event.
  • How different venues may be suited a particular event based on clients’ needs.
  • How event logistics can impact on the smooth running of an event.
  • Each aspect of event logistics: the venue, delegate management, transportation, accommodation, catering.
  • How the event suppliers combine to contribute to deliver an event.
  • What the onsite team at an event are responsible for and how they work to ensure that the client’s and all the delegates needs are met.
  • Regulation and policies that are relevant to your job role.
  • Why clients’ choose to hold events, what purpose they serve, and how they would evaluate different types of events.
  • What clients typically expect from a department or company who is organising the event, and the importance of meeting or exceeding clients’ expectations.
  • The importance of client feedback – dealing with it and using it to improve.
  • Importance of time-keeping, attendance, personal presentation and conduct and how this reflects on the company or department that is responsible for organising events for clients.
  • The importance of being flexible to the needs of urgent requirements for an event.
  • Develop an understanding of the business, its competitors, and how success is measured.
  • How the role of the Event Assistant contributes to business success.
  • Understand how an event budget is constructed and managed.

More information on the Standard is available here.

Skills (S) – The practical abilities developed through training and hands-on experience. These are the technical and transferable skills required for the job.

  • Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
  • Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
  • Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
  • Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
  • Use software packages to create word processing and spreadsheet documents.
  • Contribute to reports, event project plans and written presentations for clients
    Use a range of event technology platforms and in-house bespoke software systems and databases.
  • Show careful attention to regulations and internal policies.
  • How an event moves through its lifecycle from research and planning to delivery and evaluation.
  • The respective roles of different functions: logistics, production, creative and design in event management; what each area is responsible for and how they contribute to the successful delivery of an event.
  • How different venues may be suited a particular event based on clients’ needs.
  • How event logistics can impact on the smooth running of an event.
  • Each aspect of event logistics: the venue, delegate management, transportation, accommodation, catering.
  • How the event suppliers combine to contribute to deliver an event.
  • What the onsite team at an event are responsible for and how they work to ensure that the client’s and all the delegates needs are met.
  • Regulation and policies that are relevant to your job role.
  • Listen, interpret, understand, vocalise and respond to clients’ needs.
  • Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
  • Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
  • Question effectively to ensure understanding of what is required from clients or colleagues.
  • Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
  • Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.

Behaviours (B) – The professional attitudes and values expected in the workplace. These include teamwork, adaptability, problem-solving, and ethical responsibility.

  • Have an enthusiastic and positive approach to providing swift and accurate service.
  • Show tact and discretion with sensitive information.
  • Contribute to conversations with team members and share ideas with confidence.
  • Remain calm and positive under pressure.
  • Take pride in producing accurate work with a consistently strong attention to detail, seeking clarity where necessary.
  • Use initiative when faced with problems or challenges, and be flexible to the needs of the project.
  • Demonstrate consideration and respect for team members regardless of sex, race, religion and other differences.
  • Frequently seek and act upon feedback, reflect on performance and show commitment to self-development.
  • Demonstrate personal commitment to sustainability by minimising the negative affect on the environment caused by work activities.

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Frequently Asked Questions

Off-the-job training is a mandatory requirement for all apprenticeships in the UK. It ensures that apprentices develop the Knowledge, Skills, and Behaviours (KSBs) outlined in their apprenticeship standard, beyond their day-to-day work duties.

How Much Off-the-Job Training is Required?
Apprentices must spend the equivalent of 6 hours per week on off-the-job training, which must take place during their normal working hours. This structured learning approach is designed to enhance their professional development and directly relate to their apprenticeship programme.

What Activities Count as Off-the-Job Training?
Off-the-job training can be delivered in various ways, including:
✔ Training sessions with Fareport – workshops, workbooks, online learning, and assignments
✔ Employer-led training – mentoring, job shadowing, and workplace projects
✔ Industry-related learning – attending relevant seminars, courses, or training events

This training can take place at the apprentice’s usual workplace or offsite, but it must always be completed within their normal working hours.

How is Off-the-Job Training Planned?
At Fareport Training, we work closely with employers and apprentices to plan and document off-the-job training within the Training Agreement. This ensures a structured learning journey that aligns with business needs while meeting apprenticeship requirements.

By dedicating time to off-the-job training, apprentices gain valuable knowledge and experience, helping them develop professionally and contribute more effectively to their workplace.

Fareport Training is an Ofsted ‘Good’ work-based training provider, delivering apprenticeships and commercial training to employers aiming to enhance their workforce’s skills and qualifications (indeed.com).

Established in 1981, Fareport has a longstanding reputation for high-quality training across various sectors.

Benefits of Partnering with Fareport:

Enhanced Skills and Productivity: Employers have reported that apprenticeships through Fareport help develop relevant skills, improve productivity, and enhance the quality of products or services.

Comprehensive Support: Fareport collaborates closely with employers to design high-quality teaching sessions tailored to business requirements, ensuring that apprentices gain substantial new knowledge, skills, and behaviors applicable to their roles (files.ofsted.gov.uk).

Employee Development and Retention: By investing in apprenticeships, employers can grow their own talent, leading to improved employee morale and loyalty.

Collaborating with Fareport Training enables organisations to effectively upskill their workforce, fostering growth and maintaining a competitive edge in their respective industries.

Yes, Fareport Training operate across all of England. You can undertake your training at your workplace and live online with our trainers.

An apprenticeship in the UK is a paid position that combines practical on-the-job training with academic learning, leading to nationally recognised qualifications. Typically, apprentices spend around 20% of their working hours on classroom, 1-2-1 or individual learning, while the remainder is dedicated to hands-on work experience. This structure allows individuals to earn a salary while gaining valuable skills and credentials in their chosen field. Apprenticeships are for new employees as well as existing employees.

As of November 2025, the UK apprentice minimum wage is £7.55 per hour for apprentices under 19 or in their first year.

Apprentices are entitled to the apprentice rate if they’re either:

  • Aged under 19
  • Aged 19 or over and in the first year of their apprenticeship

Apprentices are entitled to the minimum wage for their age if they both aged 19 or over and have completed the first year of their apprenticeship.

No, you are only eligible to study our courses if you are living or working in England and meet all our eligibility criteria.

A career as an Event Assistant in the UK provides valuable experience in event planning and management, serving as a stepping stone to senior roles. Responsibilities include researching venues, coordinating logistics, managing registrations, and supporting on-site operations. These tasks build essential skills in organisation, communication, and problem-solving, which are highly transferable across industries. Salaries vary based on location and experience, with entry-level positions typically ranging from £22,000 to £25,000 per year, increasing to an average of £26,133 nationwide and £28,873 in London.
With experience, Event Assistants can progress to roles such as Event Manager, Meeting Planner, or Operations Supervisor, overseeing larger-scale events and strategic planning. The role offers strong career growth potential, making it a great choice for those passionate about event coordination and logistics.

A career as a fundraiser in the UK is both rewarding and impactful, offering the opportunity to support meaningful causes while developing valuable skills in communication, organisation, and donor engagement. Fundraisers play a crucial role in securing financial support for charities and non-profits through events, campaigns, and strategic fundraising initiatives. Entry-level salaries typically range from £23,000 to £35,000, increasing to £50,000 with experience, while director-level roles can exceed £60,000. The average annual salary is around £30,777, with London-based positions offering approximately £33,294. (Prospects, Indeed)
Beyond financial benefits, fundraising provides personal satisfaction by contributing to positive societal change. The Chartered Institute of Fundraising highlights that this career path allows professionals to develop expertise while making a tangible impact on communities. For those passionate about supporting charitable initiatives, fundraising offers a fulfilling and professionally rewarding career. (CIOF)

A career as a multi-channel marketer in the UK offers a dynamic and rewarding path, integrating various marketing platforms to engage target audiences effectively. Professionals in this field develop and execute cohesive strategies across digital, print, and social media, requiring creativity, analytical skills, and adaptability. Salaries vary based on experience, with entry-level roles starting at £23,500–£25,000 per year, mid-level positions reaching £27,000–£30,000, and senior roles, such as digital marketing managers, earning between £40,000 and £60,000. The average salary for a multi-channel marketing manager is approximately £49,321, with total compensation potentially reaching £51,532. (Prospects, Glassdoor)
The marketing industry is projected to grow by 8% by 2033, increasing demand for multi-channel marketing expertise. (The Sun) This reflects the growing importance of integrated strategies in today’s business landscape. For individuals passionate about crafting comprehensive marketing campaigns and adept at navigating multiple platforms, this career path offers both strong financial prospects and exciting professional growth opportunities.

Apprenticeships in the UK offer a multitude of benefits for both individuals and employers.

For Individuals:
Earning While Learning: Apprentices receive a salary during their training, allowing them to gain work experience without incurring student debt (Moneyhelper).
Nationally Recognised Qualifications: Completing an apprenticeship provides credentials that are respected across industries, enhancing employability (MKCollege.ac.uk).
Practical Experience: Apprentices develop hands-on skills in real-world settings, making them valuable assets to employers (Apprenticeships.gov.uk).
Career Advancement: Many apprentices secure permanent positions post-training, with opportunities for further education and career progression (MKCollege.ac.uk).

For Employers:
Cost-Effective Recruitment: Apprenticeships can reduce hiring expenses by developing talent internally (FDMGroup.com).
Enhanced Employee Retention: Investing in apprenticeships often leads to higher staff loyalty and job satisfaction (Apprenticeships.gov.uk).
Addressing Skill Shortages: Tailored training ensures employees possess skills aligned with business needs (FDMGroup.com).
Diversity and Inclusion: Apprenticeships promote a varied workforce, enriching company culture and perspectives (Apprenticeships.gov.uk).

Overall, apprenticeships serve as a strategic approach to workforce development, benefiting both the apprentice and the employer.

Why Learn with Fareport Training?

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